Inventory Management Platform for a Growing Distributor

Overview

A distributor outgrowing its spreadsheets came to us with a familiar problem: nobody could say, with confidence, how much stock they had or where it was. We designed and built a custom inventory management platform that became the single source of truth for stock across every warehouse.

What we delivered

• Real-time stock across locations — every receipt, transfer, and sale reflected instantly, so the number on screen matched the number on the shelf.
• Purchase and reorder workflow — reorder points and supplier lead times built in, turning restocking from a memory exercise into a guided process.
• Role-based access — warehouse staff, purchasing, and management each saw the view and controls appropriate to their job.
• Audit trail — every stock movement recorded and traceable, which made the annual stock-take a reconciliation rather than an investigation.

How we worked

We ran the build in two-week sprints, shipping a usable slice each time and adjusting to what the warehouse team learned by using it. The first increment — live stock for a single warehouse — was in their hands within weeks, and every sprint after that widened coverage and deepened the workflow.

The result

Stock accuracy stopped being a guess. The platform retired a dozen spreadsheets and the manual counts that propped them up, and gave the business a foundation it could grow on rather than around.

Looking for a system built around how your operation actually works? Start a conversation.